We are seeking strong administrative profiles to reinforce day-to-day operations and ensure consistent operational execution—with a focus on organization, follow-up, control, and quality. The goal is to improve efficiency, response times, and operational visibility through clear workflows, executive-level communication, and disciplined information management.

If the Administrative area is where you want to grow and your experience aligns with roles such as Administrative Assistant, Executive Assistant, Operations Coordinator, Office Manager, Billing/Accounts Support, HR Assistant, or Client Support, we encourage you to apply. This posting is designed to build a strong administrative talent database for current and future openings.

Technical Competencies

• Administrative execution and follow-up: task coordination, reminders, ownership of open items.
• Document control: organization, naming conventions, version control, secure storage, and easy retrieval.
• Calendar and scheduling management: scheduling, confirmations, logistics, and follow-through.
• Excel/Google Sheets (intermediate): trackers, filters, tables, validations, basic reporting.
• Executive communication: professional emails, meeting notes, status updates, cross-team coordination.
• Process support: invoicing, payment tracking, purchasing, inventory, onboarding/offboarding support (role-dependent).
• Digital platforms: CRM tools, ticketing systems, Google Workspace/Microsoft 365, and project tools (Asana/Trello/ClickUp, etc.).

Behavioral Competencies

• High organization and accuracy: dependable execution with minimal errors or omissions.
• Smart prioritization: distinguishes urgency vs. impact; adapts to shifting priorities without losing control.
• Ownership mindset: closes loops, escalates when needed, and prevents tasks from stalling.
• Proactivity: anticipates needs and proposes improvements; not purely reactive.
• Service orientation: professional support for internal and external stakeholders.
• Confidentiality: responsible handling of sensitive and financial information.

General Requirements

• Advanced English (C1 preferred) and fluent Spanish.
• Experience in administrative/operations roles (high-volume, fast-paced environments preferred).
• Comfort working within structured workflows and, when applicable, SLAs/quality controls (QA).

Cross-Functional Responsibilities

• Coordinate operational activities and ensure timely follow-up on open items.
• Maintain trackers (tasks, projects, payments, documentation, status) accurately and consistently.
• Manage internal coordination: confirmations, reminders, follow-ups, and escalations.
• Draft concise executive updates (status, risks, next steps).
• Maintain clean digital organization: folder structures, access control, naming conventions, and versioning.
• Support administrative processes as needed: invoicing, purchasing, scheduling, onboarding, and client support.

Ideal Differentiators

• Experience supporting leadership teams or operations with high volume and multiple priorities.
• Strong capability in organization, follow-up, documentation, and executive communication.
• Continuous improvement mindset: builds structure, streamlines workflows, and proposes optimizations.